Table of Contents
User Registration & Account Setup
Before accessing any SEIPID services, every applicant is required to complete a structured registration and verification process. This process is designed to establish verified identity, institutional responsibility, and long-term accountability within the SEIPID ecosystem. Registration does not automatically grant system access; all applications undergo mandatory verification and approval stages.
SEIPID collects only essential information necessary to validate user identity, affiliation, and authority. This may include personal details, contact information, secure login credentials, and preliminary journal or publication-related information. The objective is to ensure that all activity within the SEIPID registry remains traceable to a verified individual or institution.
Account Creation
Applicants begin by creating an account using a valid email address and a secure password. Personal email addresses are permitted; however, professional or official institutional emails are strongly recommended, as they significantly facilitate and accelerate identity verification. During this stage, users must provide basic personal information and initial journal or publication details. All fields marked with (*) are mandatory.
Email Verification (Code-Based OTP)
After email submission, the system sends a One-Time Password (OTP) to the provided email address(es). Registration cannot proceed until email verification is completed successfully. Upon verification, the email status changes to Verified, and the Register button becomes active.
Registration Submission & Manual Review
Once email verification is complete, applicants may submit their registration. A formal confirmation email is issued, and the application enters a manual review stage conducted by the Xpertno Research Center (XRC). This review verifies identity, affiliation, authority, and eligibility for SEIPID access. Typical approval timelines range from 7 to 30 working days, depending on verification complexity and applicant category.
SEIPID Portal Access
Upon approval, users are granted access to the SEIPID Portal. This portal enables approved users to register journals or publication entities within the SEIPID system under the Alif Pre-Index or Alif Index pathways. SEIPID assignment and metadata submission do not begin automatically; journals and publications must be registered separately in accordance with official inclusion standards.
User Types & Permission Levels
SEIPID operates under a structured user-role framework designed to ensure platform security, institutional accountability, controlled access, and governance integrity. Each user category is granted permissions strictly aligned with its verified role, authority level, and operational responsibility.
XRC Admins & Achievers
These profiles are created, verified, and managed directly by the Xpertno Research Center (XRC). This category includes distinguished scholars, verified achievers, and strategic contributors. Users in this category cannot self-register and are onboarded exclusively through internal nomination, credential validation, and executive approval.
Journal Managers
Journal Managers register independently through the SEIPID portal. Upon approval, they are authorised to register journals, submit metadata, manage article records, and oversee SEIPID assignments for their verified publications in accordance with official SEIPID and Alif Index guidelines.
Publishers
Publishers follow the same registration process as Journal Managers but operate at an organisational or multi-journal level. Once verified, they may manage multiple journals, book series, conference proceedings, or scholarly publishing entities under a single institutional account.
University / Organisational Accounts
Universities, research institutions, and formal organisations cannot self-register. Accounts in this category are created only through official institutional communication, legal verification, and direct approval by the SEIPID administration team.
Account Upgrades & Profile Updates
Requests to upgrade account type, update institutional details, or modify registered information must be submitted through the official SEIPID Registrar or Support Desk. All upgrade requests are subject to verification, eligibility review, and administrative approval.
Registry Scope & Responsible Use
SEIPID is a scholarly registry and persistent identifier system — not a publishing platform or content-hosting service. It exists solely to register, verify, and index legitimate academic and research outputs. Informal, personal, commercial, promotional, or non-scholarly content is strictly prohibited.
Eligible Scholarly Outputs
- Peer-reviewed academic journals and published articles
- Books, edited volumes, monographs, and book chapters
- Theses and dissertations (BS, MS, MPhil, PhD)
- Conference proceedings, papers, and abstract collections
- Research datasets, reports, policy papers, and verified scholarly outputs
Legal Authority & Ethical Responsibility
- Registering entities retain full ownership and intellectual property rights over their content
- SEIPID does not claim copyright or publishing rights over registered materials
- By submitting content, users confirm they possess full legal authority to register and represent the work
- Any dispute related to authorship, copyright, licensing, or ownership remains the sole responsibility of the submitting entity
- Misrepresentation, unauthorised registration, or legal violations may result in account suspension or registry removal